Scholarship Regulation
GENERAL PROVISIONS
Purpose and Scope
Article 1- Purpose of this regulation is to regulate candidateship and application, acceptance, assessment, allocation and continuation principles regarding scholarships that may be given to students receiving education at undergraduate and post-graduate level, who are successful and have insufficient financial status, and awards that can be given to scholarship students.
Definitions in this regulation
Article 2-
Foundation : refers to the Elginkan Foundation,
Board of Management: refers to the Board of Management of the Elginkan Foundation,
University: refers to the Universities represented in the Board of Trustees of the Foundation and other State Universities to be deemed proper by the Board of Management in accordance with clause b of the 2nd paragraph of the article 13,
Scholarship Committee: refers to the commission, which is composed of two representatives to be determined among its own members and/or Foundation Managers on behalf of the Foundation, and Scholarship Offices representatives of Universities.
Basis
Article 3-This regulation is prepared based on articles 2 and 3 of the Foundation Voucher.
CHAPTER TWO
SCHOLARSHIPS
Types of Scholarships
Article 4-Types of non-refundable scholarships to be given in quota, amounts and durations, which shall be re-determined and re-declared by the Foundation every year, are as follows:
a) 'Undergraduate Scholarships' to be given to students receiving undergraduate education in all subjects and classes
b) 'Postgraduate Scholarships' to be given to students doing Master's Degree or Ph.D. with Thesis in all subjects, with branches related to Turkish Language and Turkish Culture being in the first place
CONDITIONS FOR CANDIDATESHIP AND APPLICATION
I. Being a Citizen of the Turkish Republic
Article 5- Only citizens of the Turkish Republic can benefit from the Elginkan Foundation scholarship program.
II. Having Insufficient Financial Possibilities
Article 6-It is obligatory for being a candidate for the Foundation scholarship that the student accept and declare that his financial possibilities are insufficient. For that, each candidate has to certify his and his family's asset exactly.
III. Being Successful
Undergraduate Scholarships
Article 7-Foundation scholarships are given to new students, who have enrolled in the preparation class and the first class, and intermediary class students at undergraduate level. Students, who pass from preparation to the first class, are regarded in intermediary class. No discrimination is made in distribution; successful candidate, who is more deprived of financial possibility, is given priority. Success conditions required for allocation and continuation of the scholarship are provided below.
ÖSYM admission point is taken as success criterion in first admission to university. Scholarship for intermediary class students is allocated to the candidate, who does not have any failed lectures from previous year or semester normal educational program lectures and whose cumulative grade point average is minimum CB in the assessment performed according to relative grading system, minimum 2.50 in the assessment performed over 4, and minimum 70 in the assessment performed over 100; and who has gained the right to advance to an upper year or semester. Candidate with high success degree is given priority.
Postgraduate Scholarships (Master's Degree and Ph.D.)
Article 8-Non-refundable scholarship is provided to students doing master degree (thesis master's degree and doctorate) in institutes affiliated with universities, who are successful and have limited financial possibilities. It is obligatory for master's degree and Ph.D. students with thesis to have undergraduate graduation grade point average of at least BB/AA, 3.00/4.00 or 80/100. Contribution of academic background and subject of postgraduate education to cultural development of our country and scientific and technological development of industry is considered.
III. Other Conditions and Requirements
Article 9-It is obligatory at the date of application for Foundation scholarships that candidates be not over the age of 23 at undergraduate education level; 26 at master's degree with thesis level; and 30 at Ph.D. level.
Article 10-Candidates are asked for a letter of recommendation addressing to the Foundation, which they will receive by demanding from thesis consultants or other lecturers, in applications for postgraduate scholarships.
SCHOLARSHIP ALLOCATION PROCESS
Formation of the Scholarship Committee
Article 11-Scholarship Committee is composed of two representatives to be determined by the Board of Management among its own members and/or Foundation Managers on behalf of the Foundation, and representatives of state universities, who are represented in the Board of Trustees of the Foundation and deemed proper by the Board of Management. The aforesaid Universities determine their representatives to take part in the Scholarship Committee and report their names to the Foundation. Cooperation is hereby established between Universities in the Scholarship Committee and the foundation for execution of the Regulation. Universities undertake declaration of quotas to undergraduate and postgraduate students, acceptance of applications and performing of pre-assessment and thus, generate the required system within their own bodies.
Detection and Announcement of Quotas
Article 12-Annual quota amounts for each university, types, amounts and durations of scholarships are determined by the Board of Management of the foundation in accordance with the fund appropriated for this work in Foundation budget. This information is announced to representatives of the related university in order for necessary processes to be performed. Quotas are announced to undergraduate and postgraduate students by Universities.
Scholarship Duration
Article 13-Foundation Scholarships are given for 12 months a year, starting on October as a general principle. No payment is made after June at the end of the last year of undergraduate education, which is the graduation month (fourth year in undergraduate education except faculties of medicine; sixth year in faculties of medicine).
As long as there is no shrinkage in budget possibilities of the Foundation due to an extraordinary reason, it is fundamental that scholarship of a student, whose success is detected and who continues it steadily in accordance with provisions of this legislation, be continued until graduation without the need for receiving his application every year. Scholarships are given for maximum one year for preparation classes towards undergraduate students, maximum for 4 years for undergraduate education except faculties of medicine, maximum for 6 years for faculties of medicine, maximum for 2 years in postgraduate program for postgraduate students, and maximum for 4 years in Ph.D. program.
Application
Article 14-Applications for foundation scholarship are made with the Student Application Form sent to Universities, example of which is annexed. Every willing student possessing the conditions for candidateship listed in Chapter Two of this regulation fills the Student Application Form he will acquire from his University and delivers it by attaching the other required documents to Registrar's Office of his University or the unit to be appointed by his University regarding this matter.
Article 15-Documents asked in the attachment of the Student Application Form in applications to be made are as follows:
a) Identity Card Copy,
b) Criminal Record Certificate,
c) For freshmen scholarship student candidates; ÖSYM Exam Result photocopy of the candidate as achievement certificate and if necessary, document to be received from Registrar's Office of University showing his success rank in admission to University,
d) For scholarship student candidates in intermediary class of undergraduate education; student's marks by the last academic year or semester he has completed, and document, which shows the grade point average of all lectures and is approved by University, as achievement certificate,
d) For candidates that are new enrollers of postgraduate education; the original or University approved copy of the document showing the lectures taken by the candidate throughout his undergraduate educational period, grades he received from these lectures and weighted grade point average, document received from University showing that he is accepted in master's degree or Ph.D. education with thesis, and letter of recommendation received from the related lecturers as achievement certificate,
d) For candidates in further years of postgraduate education; the original or University approved copy of the document showing the lectures taken by the candidate throughout his postgraduate education, grades he received from these lectures and weighted grade point average, publication list if any and one copy for each of these publications, and letter of recommendation received from the related lecturers as achievement certificate,
g) Other documents that may requested by the Foundation.
Selection of Candidates
Article 16-Selection of scholarship students of the foundation is performed in two stages. Student application forms submitted to Registrar's Office of each university concerned or the unit appointed by University regarding this matter are assessed by the Scholarship Committee. University examines the candidates that have applied to it, selects candidates two times more than the quota allocated to university and reports them to the Foundation.
Article 17-Success and financial status criterion are considered in allocation of scholarships. Scholarship Committee ranks candidates according to these criteria and prepares a report. Scholarship Committee report includes a scholarship allocation table showing the names, surnames and performances of candidates selected for scholarship allocation, and Student Application Form and annexes of each candidate. Scholarship Committee submits the report and its annexes together with a letter to the Board of Management within October.
Scholarship Allocation
Article 18-Scholarship is allocated to students by the Board of Management. Board of Management examines the statuses of applying candidates based on Scholarship Committee reports; asks for additional information and documents if it deems necessary, makes interview and gives the final decision.
Conscientious Responsibility
Article 19-Each Scholarship Student of the Foundation regards himself as a member of the Foundation family and takes as his duty to contribute to development of the Foundation, and provide financial support within the bounds of his possibilities to another student like him after beginning to work. This is a conscientious responsibility.
Payment of the Scholarship
Article 20-Scholarship amount is different at undergraduate, master's degree and Ph.D. levels. Scholarships amounts and annual increase rates are determined by the Board of Management. Foundation transfers the annual scholarships of selected students to their bank accounts, effective of the beginning of October.
Continuation Conditions and Cutting of Scholarship
Article 21-In order for continuation of the scholarship, student has to have no failed lectures from previous year or semester normal educational program lectures in his transcripts arriving in summer season, have minimum CB in the assessment performed according to CGPA (Cumulative Relative Grading System calculated for all semesters from start of school) minimum 2.50 in the assessment performed over 4, and minimum 70 in the assessment performed over 100; and gain the right to advance to an upper year or semester.
Postgraduate Scholarships
Article 22-For continuation of the master's degree and Ph.D. with thesis scholarship, it is obligatory for grade point average of the student to be minimum BB in the assessment performed according to the relative grading system, minimum 3.00 in the assessment performed over 4.00, and minimum 80 in the assessment performed over 100.
Article 23-Having received the Foundation scholarship, scholarship of the student, who has found and accepted similar support from elsewhere except for the Refundable Student Credit of the credit and Dormitories Institution, is cut. Scholarship of student, who has joined the international exchange programs of universities with the approval of his university, may be extended up to 1 year and his scholarship continues to be paid in this period.
Scholarships of students, who are convicted to more than 1 month imprisonment or a heavier punishment during continuation of the scholarship even if it is converted into cash, except for negligent crimes, and have been punished in accordance with Student Discipline Regulation and Dormitories Regulation, is discharged from University or has suspended his study due to any reason, are cut. In the event of such circumstances, scholarship student has to report to the Foundation within 15 days at the latest. In the event that the reason requiring for termination of allocation of the scholarship is learned ex officio, scholarship is cut and unjust payment if any, is recovered from the related person. Moreover, scholarship of the student, who is detected not to have complied with provisions of this regulation, is also cut.
Having insufficient financial possibilities is mandatory for allocation of scholarship. In the event it is detected as a result of the research carried out by the Foundation that information regarding the status of student is provided incorrectly or incompletely, scholarship is cut by the Foundation and reimbursement of the payments made to the scholarship student until that date is demanded by the Foundation. Scholarship student, whose financial status gets better after he starts receiving scholarship, demands the cut of his scholarship.
Activities During and Following Education
Article 24-Scholarship Students of the Foundation take as duty to attend scholarship and award distribution ceremonies and social, cultural and scientific activities to be organized by the Foundation during or following their education.
CHAPTER THREE
AWARDS
Article 25- Purpose of awards are;
To introduce hardworking and successful people to the Elginkan Community by encouraging hard work, incentivize having outstanding achievement, and awarding them, and present them to the public and show them as example.
Elginkan Foundation Postgraduate Outstanding Achievement Award
Article 26-The scholarship student, whose year-end success average is minimum BB in the assessment performed according to relative grading system, minimum 3.00 in the assessment performed over 4.00, and minimum 80 in the assessment performed over 100, is awarded with an additional one month scholarship. (Senior students graduating with the same conditions also benefit from this award.)
Elginkan Foundation Master's Degree with Thesis Honour Award
Article 27-Scholarship student of the Foundation, whose grade point average at the end of Elginkan Foundation domestic master's degree with thesis education is minimum BA/AA, 3.50/4.00 or 85/100, is awarded with an additional scholarship amount.
CHAPTER FOUR
OTHER PROVISIONS
Financial Provisions
Article 28-Number and monetary amount of all kinds of scholarships and awarded to be given are determined by the Board of Management of the Foundation by considering the fund appropriated in the budget for this job. Board of Management can make transfer from other items of the Budget where necessary.
Administrative Provisions
Validity
Article 29-This Regulation enters in force on the date accepted by the Board of Trustees of the Foundation.
Execution
Article 30-Provisions of this Regulation
